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Effortless Scheduling, Elevated Experience.

Managing event spaces and meeting rooms doesn’t have to be complicated. Rubicon Rooms is designed to take the complexity out of the equation, blending intuitive ease-of-use with operational efficiency. It’s the go-to solution for professionals who demand the best.

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Trusted by Leading Brands Worldwide

Key Features

Seamless Room Displays

Transform your venues into hubs of interaction with live digital signage. With at-a-glance room status updates and seamless tap-and-go check-ins, we elevate the attendee journey.

Customized Event Landing Pages

Elevate your event's first impression with tailor-made landing pages. Showcase your event information, themes, and branding with our flexible design tools that put you in the creative driver's seat.

Effortless Automation

Bid farewell to mundane tasks and manual processes. Our automated ecosystem manages invitations, confirmations, and follow-ups, allowing you to craft an unforgettable experience.

Secure & Private

Our platform operates with military-grade encryption. We uphold your privacy with a staunch policy: your will never accessed, shared, or sold by us, and is deleted post event.

Bespoke Data Collection

Customize your approach with our adaptable intake forms. Collect precise information: from departmental details to specific job codes—ensuring you gather exactly what you need, with zero clutter.

Intuitive Scheduling

Forget the hassle of conflicting bookings. Our calendar interface promises smooth scheduling, allowing you to dedicate your attention to the event itself, rather than the bureaucracy behind it.

Simplified Navigation

Our user-friendly interface marries simplicity with power. Effortlessly guide through your event management processes, reducing complexity to a mere afterthought.

Strategic Insights

Empower your planning with on-demand analytics. Understand room utilization trends and hot topics at a glance, and leverage this knowledge to refine your events with precision.

Insights

Our advanced analytics tools provide detailed reports and visualizations, enabling you to make data-driven decisions. Leverage this invaluable knowledge to fine-tune every aspect of your events, from scheduling and resource allocation to attendee engagement strategies. By understanding patterns and preferences, you can optimize room layouts, improve attendee satisfaction, and ensure the success of future events with precision and confidence.

Innovative Calendar

Our easy-to-use calendar offers a clean and professional interface that makes scheduling a breeze. Whether you’re managing a single room or multiple event spaces, our calendar ensures a streamlined process that keeps you organized and efficient. With features like automatic conflict resolution, and color-coded event types, managing your events has never been easier.

Onsite Room Displays​

State-of-the-art displays providing real-time self-check-in and live room availability updates. Enhance attendee experience with seamless, up-to-the-minute information.

What customers are saying

We embrace all drivers of change, offering you the essential tools for cutting-edge room management in today’s tech-savvy world.

“It’s saved us weeks of work, a total timesaver for our team”

Pharmaceutical Marketing Events Lead

“We need this at ALL our events, indispensable for event success.”

Event Planning Director

"Gone are the days of sending excel sheets around"

Event Planning Director

"Out of 4000 meetings, not a single enquiry on how to use the website"

Corporate Event Specialist

"Clean system, easy to use and efficient"

Pharmaceutical Events Manager

"The iPads on the walls were a gamechanger for directions, we had zero queues"

Event Operations Supervisor

"A transformative tool that streamlined our processes and enhanced event efficiency."

Strategic Events Consultant

"A real data goldmine, it's changed the way we understand conversations in the rooms and also the utilization of spaces."

Pharmaceutical Marketing Director

"All our employees and delegates found this easy to use"

Head of Event Production

Contact Us

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